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Terms of Service

Protecting Student Privacy While Using Online Educational Services: Requirements and Best Practices

  • Source: The U.S. Department of Education established the Privacy Technical Assistance Center (PTAC)

VIACS Privacy-Related Terms of Service Provisions

Data privacy, confidentiality, and security practices related to student-level longitudinal data systems and other uses of student data during partnerships with local Schools/Districts.

Data

“Data include all Personally Identifiable Information (PII) and other non-public information. Data include, but are not limited to, student data, metadata, and user content.”

ā€‹Data De-Identification

“VIACS may use de-identified Data for product development, research, or other purposes. De-identified Data will have all direct and indirect personal identifiers removed. This includes, but is not limited to, name, ID numbers, date of birth, demographic information, location information, and school ID. Furthermore, VIACS agrees not to attempt to re-identify de-identified Data and not to transfer de-identified Data to any party unless that party agrees not to attempt re-identification.”

Marketing and Advertising

“VIACS will not use any Data to advertise or market to students or their parents. Advertising or marketing may be directed to the local School/District only if student information is properly de-identified.” Or “Data may not be used for any purpose other than the specific purpose(s) outlined in the Agreement.”

Modification of Terms of Service

“VIACS will not change how Data are collected, used, or shared under the terms of the Agreement in any way without advance notice to and consent from the local School/District.”

Data Collection

“VIACS will only collect Data necessary to fulfill its duties as outlined in the Agreement.”

Data Use

“VIACS will use Data only for the purpose of fulfilling its duties and providing services under the Agreement, and for improving services under the Agreement.”

Data Mining

“VIACS is prohibited from mining Data for any purposes other than those agreed to by the parties. Data mining or scanning of user content for the purpose of advertising or marketing to students or their parents is prohibited.”

ā€‹Rights and License in and to Data

“Parties agree that all rights, including all intellectual property rights, shall remain the exclusive property of the local School/District, and VIACS has a limited, nonexclusive license solely for the purpose of performing its obligations as outlined in the Agreement. The Agreement does not give VIACS any rights, implied or otherwise, to Data, content, or intellectual property, except as expressly stated in the Agreement. This includes the right to sell or trade Data.”

Access

“Any Data held by VIACS will be made available to the local School/District upon request by the School/District.”

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P.O. Box 502305 St. Thomas, USVI 00805-2305 - info@viacademicconsultingservices.com

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